19 Remote Collaboration Tools To Boost Your Team’s Productivity - V2 Cloud

19 Remote Collaboration Tools To Boost Your Team’s Productivity

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19 Remote Collaboration Tools That Will Boost Your Remote Team’s Productivity

September 22, 2023
6 minutes read

Author: Denis Tumuhaise

In recent years, businesses have been compelled to shift towards remote work arrangements. This transition is poised to witness a significant surge in the adoption of virtual office tools in the coming years. In essence, the transformation from traditional office setups to more decentralized and collaborative work environments is already well underway.

This transformation becomes even more conspicuous as new startups emerge, capitalizing on emerging business opportunities. As a result, many are beginning to view physical offices as both costly and time-intensive in an ever-evolving technological landscape.

Consequently, the transition towards virtual offices has become an obvious choice for many, offering the benefits of a physical office space at a considerably reduced cost.

To support this evolving trend, various remote collaboration tools now provide robust solutions tailored to the needs of remote teams operating across different time zones. In this context, we present our selection of the top remote collaboration tools designed to enhance your remote work experience.

Remote Workspace Software

Virtual cloud-based desktops are the future, more than  41% of enterprise workloads run on the public cloud, and 83% run on cloud platforms in total. So, in essence, the ability to run your business applications on a cloud desktop will be desired after.

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V2 Cloud

A cloud-based desktop virtualization solution like V2 Cloud provides complete access to a full Windows desktop from anywhere, with any device. Distributed teams can accordingly give members access to a multi-user Windows operating system with Microsoft Office and all business applications that employees and consultants require. All are accessible 24/7 from any computer, phone, or tablet.

Additionally, V2 Cloud also comes with unrivaled security and disaster recovery to mitigate the loss of information. Furthermore, since your data is safe in the cloud, you can work uninterrupted while on the go. Additionally, V2 Cloud maintains exceptional cloud-based application hosting capabilities for QuickBooks.

For example, by exploiting V2’s technological capabilities, accountants can remotely access their clients’ accounting software and data. All while their staff also work on the same computer using V2’s solution with simplified user management and in-built screen sharing.

Kumospace

Kumospace is an online platform that revolutionizes virtual gatherings and collaboration. It offers a unique and engaging space for people to meet, interact, and work together in a digital environment.

With Kumospace, you can create customizable virtual spaces where users are represented by avatars, allowing for natural and spontaneous conversations, just like in real life. The platform is perfect for a wide range of activities, from casual social gatherings and networking events to business meetings and educational workshops.

Switchboard

Switchboard.app is a powerful web application designed to streamline your communication and collaboration efforts. This innovative platform centralizes your team’s conversations, tasks, and files in one convenient location, making teamwork more efficient and productive.

It is an all-in-one solution for effective team communication and collaboration, empowering your team to achieve more with less effort.

Team Chat and Video Conferencing Alternatives

All things considered; communication is the backbone of any distributed team. Performant and flexible remote collaboration and conference tools should be a mainstay in any remote toolkit. Here are a few of our recommendations.

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ProofHub

ProofHub is an all-in-one project software that solves several remote team collaboration and communication challenges. It is equipped with a context-rich task management system that supports Kanban workflows and Gantt timeline charts helping managers plan their workweek with agility.

Remote teams can leverage ProofHub’s centralized interface featuring team chat, discussion boards, and real-time note-making. It also supports a file repository for managing project data and time tracking for billing client projects accurately.

Overall, it’s an extensive suite of productivity and collaboration tools for remote teams smartly bundled together for the best productivity.

GoToMeeting

Specifically built for enterprises, GoToMeeting is a zoom alternative that allows attendees to join the meeting without installation of the application (similar to Slack).

It also maintains robust compatibility across all devices for remote teams to collaborate faster while leveraging its rich workflow integrations, security compliance, and account management features.

As a side note, video conferences can be tiring for your employees. Ensure to limit your use of Video conferencing tools. Opt for it when it’s indispensable and remember to record meetings when required.

Twist

As mentioned, virtual face-to-face meetings can be overwhelming, that’s when chat remote toolkits typically come in handy. Most times, for instant communication, dedicated chat software like Twist should be used as they offer exclusive chat rooms for your virtual collaboration.

Specifically built to replace email as companies’ principal method of communication, Twist keeps conversations organized, on-topic, and easy to find (forever). So, essentially, keep your team’s communication in a centralized, transparent, and accessible place.

It also possesses private messaging capabilities for information and file sharing, all in one place.

Document Storage and Sharing Tools

Generally, document collaboration, file storage & sharing tools allow all remote team members to view, edit, and work synchronously to achieve common goals. Alongside file storage and sharing tools, platforms like visually engaging document creation with Canva Docs also play a crucial role in allowing remote team members to collaborate on visually rich documents, enhancing both creativity and productivity.

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JotForm

Whether you’re conducting research, gathering feedback, or looking for a collaboration platform for remote teams where you can organize and manage data, JotForm can be the go-to solution.

Additionally, for healthcare providers dealing with personal health information, JotForm’s HIPAA-compliant survey tool serves as a secure, all-in-one solution to collect and organize sensitive patient data. It also offers free HIPAA-compliant accounts to all eligible first responders, healthcare professionals, and government organizations dedicated to helping their communities.

Box

Box.com is a leading cloud-based content management and collaboration platform that empowers individuals and organizations to securely store, share, and manage their files and documents from anywhere.

Benefits include:

  • Secure data storage
  • Effortless collaboration
  • Cross-platform accessibility
  • Customization
  • Scalability

Box simplifies file management and collaboration, offering a secure and efficient solution for businesses and individuals looking to work smarter and more effectively in today’s digital world.

Dropbox

Dropbox is a popular cloud-based file storage and sharing platform that simplifies the way you manage and access your digital content. With Dropbox, you can securely store files, collaborate with others, and access your data from anywhere with an internet connection.

Benefits include:

  • Effortless file syncing
  • File sharing and collaboration
  • Security and backup
  • Cross-platform compatibility
  • Scalability

Dropbox simplifies file management, enhances collaboration, and provides peace of mind with secure data storage, making it a versatile tool for individuals and businesses alike.

Project Management Software

Any organization can tell you that project management and transparency are core aspects of any remote collaboration tools setup. With this in mind, here are our project management software picks:

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nTask Manager

Ntask is an excellent task management and project management software that allows its users to easily track and manage every task and activity that they have to perform regarding their project development process. The application does not discriminate even if you are a small team or a large enterprise.

One of the best things about this application is its ability to handle remote teams, their day-to-day operations and collaborations. Overall, the application is an impressive arsenal with a lot of productivity tools assembled together for increased productivity.

SmartTask

SmartTask is an all-in-one cloud-based work management software that comes with task management, project management, team collaboration, sales CRM, custom analytics, and reporting features. It is known for its simple user interface and does not require training to use it.

It allows you to manage tasks with the list, board, calendar, and timeline views. You can manage multiple projects with a portfolio view and save your team from burnout with the workload view. You can set project milestones, auto-schedule tasks, collaborate on tasks, invite guest users, make video calls, chat, comment, and share files.

SmartTask integrates with Zapier, Integromat, Pabbly Connect, Slack, and other 1000+ applications to automate your workflows with ease. It is suitable for teams of all sizes including accounts, operations, engineering, marketing, and HR teams.

Wrike

Wrike is a comprehensive project management and collaboration platform that empowers teams to plan, track, and execute work more efficiently.

With its user-friendly interface and robust features, Wrike streamlines project workflows, enhances team communication, and simplifies task management, helping businesses of all sizes stay organized and achieve their goals.

It offers real-time visibility into project progress, facilitates seamless collaboration, and adapts to the specific needs of each team, making it an invaluable tool for boosting productivity and achieving successful project outcomes.

Organization & Note-Taking Applications

Whether you intend to record decisions made and topics discussed during Zoom meetings or to collect articles and statistics to reference later, a note-taking tool is optimal.

Inherently, knowledge storage, management, and sharing are important components of any virtual office tool integration. So, tools like Evernote and Notion are enough for most remote teams.

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Evernote

Evernote serves a variety of purposes— a digital file cabinet, note-taking tool, daily journal, and more. Evernote is a cross-platform app and the free version has pretty much all you need to stay organized from a professional organizer’s point of view.

Notion

On the other hand, Notion has similar facets but tends to be more specific for certain industries. This is because it can become quite technical for some users.

That said, Notion’s stand out feature is its powerful note-taking, which allows users to add plain text, videos, sound, and code snippets.

Editpad

Editpad can also be your go-to option for note-taking. It gives the option to not only take notes online but also format them properly with formatting features that are similar to MS Word.

One thing that sets Editpad apart from other note-taking tools is that it supports over 20 languages and also offers applications for both Android & iPhone users.

CloudApp

If you’re in a position where you need to quickly capture and share screenshots to facilitate your work assignments or to create content, then CloudApp can do.

As an instant video and image sharing platform for professionals, CloudApp is extremely user-friendly and simplifies the recording of videos and audios. Furthermore, it’s beneficial when explaining steps to a customer as you can use your mic to add extra information with the video. Or you can basically improvise with GIFs to show quick steps.

Time Tracking Tools

factoTime

factoTime is a user-friendly time tracking tool for monitoring employees’ work hours and calculating their salaries. Employees can mark their punch with the selfie and location tagging or scan QR codes.

Therefore, you get in-depth data on the staff’s attendance and accurate information every time. In addition, you can restrict the staff to mark the clock in/out from other unregistered devices, helping you to get rid of buddy punching.

HR and managers can make strategic, high-value decisions with the help of visually appealing dashboards and ready-to-generate reports. Apart from this, you can also schedule shifts, create a calendar, and manage holidays.

The best thing is you don’t have to integrate other software to calculate your employees’ salaries. The system will calculate it automatically based on the pay rates entered by you and the total tracked hours. Plus, with an hourly salary calculator, it’s even easier to manage your payroll efficiently.

Clockify

Clockify is a versatile time tracking and productivity tool designed to help individuals and teams efficiently manage their work hours. This user-friendly platform enables you to log and monitor your time spent on tasks, projects, or client work with ease.

Clockify is a valuable tool for individuals and teams seeking to enhance time management, productivity, and project tracking. Whether for personal or professional use, it simplifies the process of monitoring and optimizing how time is spent.

Timely

Timely is a smart time tracking and productivity tool designed to streamline time management for professionals and businesses. This intuitive platform automates time tracking by seamlessly recording the time you spend on tasks, projects, and activities.

By providing real-time insights into how you allocate your time, Timely helps you identify productivity bottlenecks and optimize your workflow. Teams can easily collaborate and coordinate their efforts using Timely, enhancing project management and resource allocation.

Final Thoughts

The remote work revolution is here to stay and threatens to deliver a higher quality of life with workers having more flexibility to decide their work schedule. It offers significant savings and flexibility compared to traditional offices. However, as highlighted in this article, such set-ups allow collaborative work.

Remote teams, particularly those working across different time zones require reliable mediums to execute appropriate workflows and good work culture. They also need dependable virtual offices too to help teammates feel more connected to enhance their productivity and creativity.

The collaboration tools for remote teams listed above, when combined effectively, provide a sense of ‘presence’ of who is available, who can meet, who is meeting, and what team members are talking about.

Fundamentally, all the above remote collaboration tools will soon revolve around the foundation of a convenient and stable cloud desktop-like V2 Cloud. The future is turning towards a cloud adoption and office virtualization.

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Written By: Denis Tumuhaise

Denis is a Professional Computer Engineer, Technical Writer, and Software Product Manager. With over six years of experience, he is exorbitantly passionate about helping businesses create software products and succeed with technology by simplifying complex tech topics.

Follow his blog.

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