In this tutorial, you will learn how to give and change user access to specific folder inside your computer’s network. This is a simple way to create a folder structure with different permissions in each folder and subfolder. We recommend storing data in another drive than where your OS is installed. This way, your C: drive can be hidden and then users can only access the drive where data is stored, i.e. D:\Folder1 and modify its permissions as shown in this document.
Permissions
Management: Full permissions in all folders
Finance: Modify permissions in Folder A, no access in folders B and C
Accounting: Read only access in Folder A, Modify permissions in Folder B
IT: Read only permissions in Folder A, Folder B and Modify permissions in Folder C
STEP 1
Create Folder 1 in desired drive: right click and select properties to edit permissions.
STEP 2
Click Edit and remove the desired group or username. In this case, we will remove CREATOR OWNER.
NOTES: A security message will appear because Folder 1 is inheriting permissions from C: We will remove this inheritance so we can modify permissions in this folder in the next steps.
STEP 3
Select the security tab and then click advanced.
STEP 4
Select Disable inheritance.
STEP 5
In the pop-up that appears, select Convert inherited permissions into explicit permissions on this object and click on Apply and then OK to return to the security tab.
Folder 1 is now ready to modify to allow only the permissions we need.
STEP 6
In the security tab, click Edit and then Remove to remove all groups except System and Administrators.
You should see your screen like this in the security tab once you are done.
STEP 7
Since Management group must have full access to all folders, the first step is to create a new group:
Right click the Windows Start menu and select Computer Management.
STEP 8
Under System Tools: select Local users and groups, and then Groups.
STEP 9
Right click Groups and select New Group.
STEP 10
Fill out the form to create a new group. Repeat steps 8 and 9 to create as many groups as you need.
STEP 11
Go back to Folder 1 security tab and click Add. Write down management and click Check Names to search for security group. Once it has been validated, select permissions to assignee to this group.
STEP 12
In the security tab, you should see the group Management with full access in Folder 1 folder. To double check, you can click advanced in the security tab to display current permissions.
The Management group now has full control in this folder, subfolder and files (Folder1). We need to grant permissions to the rest of the groups. Finance, Accounting, and IT groups need read only access in Folder 1.
STEP 13
Stay in the same window and click Add to start adding groups.
STEP 14
Click Select a principal and type IT. Click on check names and then OK.
Do not modify any setting In the Basic Permissions, and then click apply and select This folder only. This way, the selected group will have read only access to Folder 1 and Management group will have full control.
STEP 15
Repeat the last steps to add Accounting until you should have a list of permissions like this.
This is how it should look when you are done with the 3 folders.
Management: Full control access
Accounting: Read only access in Folder A, Modify permissions in Folder B
IT: Read only permissions in Folder A and Folder B, and Modify permissions in Folder C
STEP 16
Once the folder structure is completed, you can add users to their respective groups. From the management computer, scroll to Local Users and Groups and select groups. In the right panel, select the group you want to add a user to and right click to select properties. Click Add, search for their username, and then select Check names and OK. This user now has the same permissions as the group he belongs.
*NOTES: All users must be created from V2 Cloud dashboard, once created from there they can be added to groups as needed.*